Executive Assistant
Houston, TX
Category: Administrative
Reference ID: 10069200
Shortcut: http://addisongroup.gosnaphop.com/0Kt5BA
Job Title: Executive Assistant
Location: Houston, TX
Pay: $80,000 - $95,000 / Annually
Benefits: Medical, 401 (k) and PTO.
Position Summary
Our client is seeking a highly organized, proactive Executive Assistant to provide both professional and personal administrative support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will serve as a trusted partner responsible for managing executive time, coordinating complex logistics, and handling a variety of day-to-day tasks with discretion and efficiency while also supporting overall office operations.
This individual will help ensure the smooth day-to-day functioning of the office, maintain an organized and welcoming workplace, and assist leadership and staff with scheduling, meetings, and office logistics.
Key Responsibilities
- Manage complex and dynamic calendars, including scheduling meetings, calls, and appointments while prioritizing competing demands.
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet guests and visitors, ensuring a welcoming and professional office environment.
- Coordinate detailed domestic and international travel arrangements including flights, accommodations, ground transportation, and itineraries.
- Prepare and maintain agendas, schedules, and briefing materials for meetings and events.
- Serve as a trusted gatekeeper of executive time, ensuring priorities are managed effectively.
- Handle a variety of administrative and personal tasks as directed by the CEO.
- Coordinate logistics for meetings, events, executive engagements, and board meetings.
- Set up meeting rooms and assist with preparation for board meetings.
- Order and maintain office supplies and kitchen supplies.
- Coordinate catering for meetings and company events.
- Maintain strict confidentiality when handling sensitive business and personal matters.
- Communicate professionally with internal and external stakeholders on behalf of the CEO.
- Provide general administrative support including document preparation, correspondence, and organization of files and records.
- Maintain a clean, organized, and well-stocked office environment.
Minimum Qualifications
- 5+ years of experience supporting senior executives in a similar Executive Assistant or Personal Assistant role.
- Strong proficiency in Microsoft Office, including Outlook calendar management.
- Excellent organizational, time management, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills and professional discretion.
- Bachelor’s degree preferred but not required.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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