Accounting Office Administrator
Tulsa, OK
Category: Finance and Accounting
Reference ID: 10067115
Shortcut: http://addisongroup.gosnaphop.com/gHjbQR
Position: Accounting Office Administrator
Pay: $50,000 - $65,000 / year
Location: Tulsa, OK
Benefits: This role is eligible for 401k, Dental, Vision, Medical
Job Duties:
· Manage the full accounts receivable process for approximately 150 tenants, including new customer setup, generating and sending invoices, and posting payments.
· Monitor accounts receivable aging reports and perform soft collections on accounts approximately 30 days past due.
· Maintain accurate billing records and communicate with tenants regarding invoicing and payment inquiries.
· Process accounts payable transactions, including entering invoices and maintaining vendor records.
· Code expenses accurately and ensure proper allocation to general ledger accounts.
· Match, batch, and code invoices in preparation for payment processing.
· Prepare and print paper checks for vendor payments.
· Set up and maintain vendor documentation, including W-9s, Certificates of Insurance (COIs), and workers’ compensation records.
· Assist with general accounting functions, including maintaining general ledger accounts and supporting documentation.
· Apply basic accounting knowledge, including an understanding of debits and credits, to ensure accurate financial records.
· Proficient in general computer applications, including Microsoft Outlook, Word, and Excel, as well as basic use of a 10-key calculator.
· Experience coordinating with IT for website updates and maintenance.
· Perform receptionist and phone operator duties, including answering and directing incoming calls.
· Handle general office administrative tasks such as mail distribution, filing, ordering office supplies, and managing correspondence.
· Create and maintain Excel spreadsheets to support detailed tracking and reconciliation of various general ledger accounts.
· Perform other duties as assigned.
Requirements:
· 3+ years of accounting experience, specifically in AR or AP.
· Proficient computer skills in programs such as Adobe, Access, MS Office Products and ERP system.
· team-oriented with a willingness to step in and support other areas when needed.
· Strong attention to detail with the ability to manage multiple responsibilities effectively.
· Excellent communication skills with both internal teams and customers.
· Strong attention to deadlines with the ability to manage time effectively.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
IND 002-004
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